Importance of File Management to Solar Companies

When it comes to running a business, proper file management is vital. For many lifetimes, paper records have been kept for the entire business cycle and amounted to a massive amount of paperwork.

With the modern age, computers and the ability to digitize paperwork, we have seen a significant reduction in the amount of physical paperwork. It has become incredibly easy to store files all in one place in some sort of shared drive.

What is now difficult is the ability to organize all of these files and all of this data that is being stored. This is further compounded when you have multiple people dropping multiple documents into one place. With some of these shared drive services, it is also difficult to organize all of these files as their main functionality can only be subdivided into a series of folders.

This can turn into an absolute nightmare for solar companies. The reason is that a solar company has an absolutely insane amount of paperwork that is associated with a single project. Some of the paperwork needed includes: contracts, permits, design, financing, work orders, receipts, schedules, statement of work just to name a few.

With Janus, we want to make it incredibly easy not only to store files but to be able to find them quickly and easily. For these reasons, all of the files within the system are tied specifically to a project. When you review a particular project, you can easily find all of the files that are associated with that project.

This also includes any sort of photos that are associated with the project and the tasks that you assign. All of the files can be downloaded anywhere by anyone that has the permission to see them.

We want to make it easy to find what you are looking for and add to it quickly. The whole purpose of streamlining a workflow is to remove the downtown and the headaches of the previous model.

The management of files is made easy with Janus. Learn how you can organize your solar company easily with Janus by signing up for a demo! We make it easy to avoid pilling up folders upon folders.